User guide
First start
Launch the MedNAIS app swipe up on the main screen and then click the MedNAIS icon.
When loading is finished you will see the Welcoming screen. Click Log in button.
Logging in
First of all, obtain your account details through registration in evaluation program. User credentials will be sent to your email.
Additional device should be used to log in.
Scan the QR code and follow the link.
Go to connect.samplify.org and enter code from the smartwatch.
Follow instructions on your device, enter your credentials and grant access. Main screen will appear shortly after successful login.
Warning
Currently there is no notification when login fails. If nothing changes in 10 seconds after successfull login on your device, press Retry and run the flow again.
Updating & optimizing
Warning
MedNAIS application is in alpha stage. Please be sure to use the latest version of the software.
To install the latest version of the app swipe left from the Worklist to Accounts screen. Scroll to the bottom of the page and click Download button. When downloading is finished click on the Install button. Restart the application manually after installation finish.
After update the app optimization must be performed.
Click on the Optimize button on the bottom of the screen. Wait till optimization is finished and click Restart app button.
Homescreen
Actions
By clicking Add button you enter anonymous flow.
You can find orders of specific patient by scanning patient ID or container code.
Click Search button and scan barcode using the camera. When the barcode is recognized, you will feel vibration, and code appear at the bottom of the screen and. By clicking on the button the only matched order or order list will open, depending on search results count.
Worklist
Worklist contains all orders available for logged in user. Scroll down to see active and completed orders.
Order
Info
Order refers to Step 1 (Patient identification) of Joint EFLM-COLABIOCLI Recommendation for venous blood sampling. Order section contains information about the Patient and Specimen.
The following info is available for order:
- Procedure type that reflects specific sample procedure (
venous blood,urine,DNA analysis, etc). - Current state of the order (
active,completed, etc.). - Date and time the order is scheduled at.
Full name and photo can be used for patient identification before sample collection.
Type and number of specimen containers needed for the order. In case of blood drawing the order of specimen color IDs reflects the recommended Order of Draw by Joint EFLM-COLABIOCLI Recommendation for venous blood sampling.
Specimen containers had been already collected earlier for the order.
Info
Upon request, any information received from Customer`s LIS could be described on the screen
Click Modify button to process order.
Processing orders
MedNAIS support two order processing flow that could cover all possible customer needs.
MedNAIS fully integrated with medical information system (MIS) of the customer. After integration with IT system of the Hospital, MedNAIS can describe all needed information for patient validation like first & last name, photo, number and types of containers, etc. All this information needed to be received from Hospital IT system and then medical nurse can use MedNAIS even for patient validation.
In this mode medical nurse clicks one time on the MedNAIS screen and then scan the barcode of the patient ID or order ID barcode provided by the patient. After scanning medical nurse clicks second time on the screen and then scan the container barcodes for the present patient, then clicks on the watch for third time to save the process. So just three clicks on the screen and all container barcodes with date and time stamp will be attached to patient ID and sent to MIS of the Customer. Anonymous mode is very quick and safe. No personalized information from MIS is used by MedNAIS. This is one direction flow of information – from MedNAIS to MIS.
Pre-sampling
Info
Pre-sampling section refers to Step 2 (Verify patient is fasting and properly prepared) of Joint EFLM-COLABIOCLI Recommendation for venous blood sampling.
Pre-sampling starts with MedNAIS Assistant check-up messages regarding fasting time, alcohol-free time and physical inactivity. Medical nurse must ask the patient and click Confirm or Reject the patient answer.
Next step is obtaining supplies required.
Info
It refers to Step 3 (Obtain supplies required for venous blood collection) and 4 (Labeling and/or identifying tubes) of Joint EFLM-COLABIOCLI Recommendation for venous blood sampling.
Order of Draw tab describes the number and color of the tubes in the correct order that must be prepared for the recent Order.
Info
It refers to step 10 of Joint EFLM-COLABIOCLI Recommendation for venous blood sampling.
Click OK to go to Sampling section.
Sampling
Info
Sampling section refers to Chapter 2 (Sampling) of Joint EFLM-COLABIOCLI Recommendation.
The Sampling section starts with the final preparation steps refers to Step 5 (Put on gloves) of Joint EFLM-COLABIOCLI Recommendation for venous blood sampling.
After preparations are done the Sampling section continues with tourniquet application and blood drawing phases. When tourniquet is applied click on button to start the tourniquet application timer. A phlebotomist should make sure that the total tourniquet time is up to 1 min (Step 6.1 of Joint EFLM-COLABIOCLI Recommendation for venous blood sampling). After 60 seconds MedNAIS will give a short vibration to notify the phlebotomist that tourniquet application time exceeds the limit.
Info
These actions refer to the Step 6 (Apply tourniquet), Step 7 (Select venipuncture site), Step 8 (Clean sampling site), Step 9 (Puncture the vein), Step 10 (Drawing blood into the first tube), Step 11 (Release the tourniquet) and Step 12 (Gently invert the tubes once immediately after collection) of Joint EFLM-COLABIOCLI Recommendation for venous blood sampling.
The tourniquet should be removed as soon as the blood flows into the first tube. After removing the tourniquet click on the Proceed button to automatically stop the tourniquet timer stops and proceed to the next screen.
Info
MedNAIS Assistant reminds the actions refer to the Step 15 (Dispose of the needle), Step 16 (Bandage the puncture site) and Step 18 (Invert all tubes at least four more times) of Joint EFLM-COLABIOCLI Recommendation for venous blood sampling.
Click Confirm button to proceed to Scanning mode.
Scanning
In Scanning section after clicking on Scan Barcodes button the phlebotomist scans with the camera of MedNAIS the barcodes of all containers collected from the patient.
To scan the barcodes fast please place the barcodes at around 10 cm distance from the camera. Move the barcode slowly at 10-15 cm distance from the camera. Do not place the barcodes just in front of the light source and ensure the surroundings do not have blinking light sources that can cause the time of the recognition of the barcodes.
MedNAIS will automatically search and identify barcodes that are introduced to the camera. After each successful barcode scan you feel the vibration and the barcode count will be increased by 1.
After all containers are scanned click on the counter on the bottom of the screen to proceed further.
Summary
The final stage is order verification where you can see the patient ID and the list of scanned containers.
To remove one of the containers, click and hold on it and then confirm the procedure by clicking on red times sign.
By clicking the Save button all scanned containers in this session will be saved to the order and transmitted to MIS.